Personnel Manager

Maintaining and tracking employee related information like medical reimbursements, transfer history etc. can certainly take up lot of productive time. Having loads of files to maintain the paperwork further ads to the woes.

RobustHR allows organizations to keep record of any Document related to an employee. From email correspondents, to increment letters, all can be saved. With policy oriented controls, deviations from entitlements can be monitored, as well as stopped altogether, depending on the level of flexibility allowed in your organizations rules.

•  Management of Employee Profile
  • Detailed information related to family, qualifications, company provided assets, awards, skills, memberships, dependents, experiences, disciplinary actions, education, transfer history, trainings, increments history etc.
• Employee Medical Reimbursement
• Employee Documents Manager – You can move to a completely paperless environment, saving all documents, communication with employees, etc.
• Company Documents – Policies, SOPs etc. may be uploaded for Employees level security can also be configured if all employees do not have rights to view a certain document.
• Employee Profile – Change Request Workflow
• Employee Transfers (Intra-company) Workflow
• Help Desk

Leave & Attendance

For any organization with more than a hundred employees, it becomes difficult to manage employee leaves and attendance. With leaves alone, the paperwork can be a killer!

RobustHR  integrates with almost any Attendance machine and allows seamless approvals via not just ESS Portal, but email as well.

• Inbound Integration with attendance machines
• Holiday Calendar – National and Festival holidays
• Finalization of Attendance for payroll processing
• Management of over 100 types of Shifts
• Roster Workflow
• Overtime Request Workflow
• Attendance / Penalty Adjustment Workflow – for adjusting Time In, Time Out or Attendance Status (Late In / Early Out / Half Day)
• Leave Workflow
•  Approval via Email
  • Leave Requests
  • Attendance / Penalty Adjustment Requests
  • OT Requests

Assigned Asset Manager

Using RobustHR, you can assign and track Assets given to employees.

You can stop worrying about maintenance for a specific Asset, or ending of an asset’s life. The system will give you the necessary alerts for each respective action.

• Asset Pool Management (Assigned/Unassigned)
• Asset Expiry Alerts
• Asset Audit prior to handing over to another Employee

Training Manager

In order to ensure a competent and well developed manpower, it becomes imperative to continuously invest in employees. Monitoring Employee Training Plans and measuring the outcome of investment can prove to be a cumbersome task unless properly managed.

RobustHR addresses this issue in two ways:

• E-Nominations – You don’t have to worry about managing paperwork, nor approvals for employees being nominated.
• Identifying Training Need – Using RobustHR organizations can identify employee training needs at the time of ‘Joining (for orientation)’, Probation Evaluation, Appraisal Evaluation, as well as through 360 Degree Surveys.
• Management of Training Calendars of Employees
• Management of Internal and External Training Courses
• Tracking of employee attendance in trainings
• Management of Training Budgets

•  Training Need Analysis
  • Performance Manager (Probation Evaluation)
  • Performance Manager (Appraisal Evaluation)
  • 360° Survey
  • Training Manager (Recurring Courses) – Policy based
  • Training Manager (Orientation Courses) – Policy based
• Training Evaluations – Design Your own criteria for evaluating the quality of trainings; Evaluation by employees for training courses attended
• Training Effectiveness Feedbacks – Design your own criteria for evaluating the impact of trainings on employees; Evaluation of trainee by manager to determine Training Effectiveness.

Survey Manager

Survey has been one of the most commonly used tool for gauging and addressing ‘Employee Satisfaction’. Using RobustHR, you can design your own questionnaire and publish it to Employees. With the option to maintain anonymity, respondent information never gets saved.

• Survey Publishing – Open (Employee ID is saved) and Anonymous (Employee ID is not saved)
• Survey Respondents Selection – Based on Department, Designation, Grade, etc.
• Graphical Analysis of Survey results

Timesheet

Is your team spending more time than required on projects? Is employee productivity headed in the right direction?

If you don’t have all the answers, timesheet will help you manage and monitor the time w.r.t various projects and tasks.

Expense Manager

For management of various expenses such as related to official travelling, miscellaneous expenses, etc. organizations typically use paper based approvals for reimbursing employees.

RobustHR allows employees to get their expense requests raised and approved online.

• Management of Fixed and Claim Based Expenses
• Expense Request Workflow (for Claim Based Expenses)

Succession Planner

Organizations can be adversely affected if they don’t have a contingency plan for their key employees. What if your key marketing person gave his resignation tomorrow and your organization didn’t have a backup?

Succession Planning is a module meant to deal with this problem, along with facilitating you in the career development of your key employees.

RobustHR provides you the flexibility to define the parameters on which you wish to identify successors for various positions and then provides you the facility to create a development plan for them.

• Identification of potential successors
• Nomination of potential successors
• Creation and Tracking of Development plan of potential successors

Seperation Manager

Employee Turnover is a natural phenomenon in any organization. RobustHR gives you comprehensive statistics for strategically analyzing the root cause of turnover and addressing it to retain your key talent and reduce the cost of inductions and training of new staff.

RobustHR allows organizations to manage Exit Interviews, analyze the reasons why employees are leaving the organization and subsequently provides valuable insight to the management.

Further, organizations can also automate their Exit Clearance process, where pre-defined authorities can fill in electronic forms.

• Notice Period and Penalty handling
• Exit Interview Designer
• Exit Clearance Workflow
• Resignation Workflow
• Employee Transfer (Inter-company) – Employee separation from one company and transfer to another

Employee Self-Service Portal

“HR Department do this”. “HR Department do that”. Without fail, all HR Employees feel the brunt of unnecessary work load due to constant employee queries.

Often times, it’s just stuff like processing leave requests which alone may require dedicated staff. Wouldn’t it be great if employees had access to their information, their training nominations, Employee Handbook, ability to raise e-leave requests, even approve these online?

In order to directly and significantly improve the productivity of the HR Department and All Employees when it comes to making Requests and Approvals, we introduce our ‘Employee Self-Service Portal’ which takes the ‘HR Self Service’ concept to a whole new level.